1.    Introduction/Background

1.1      Background

To enhance the documentation of completed projectsites and support project visibility and reporting, Rwanda Young WaterProfessional invites qualified vendors to submit quotations for thesupply of a high-quality camera and essential accessories. This equipment will support visual monitoring through high-resolution images and 4K video, enabling effective impact assessment and high-quality communication materials.

1.2. Item Description & Technical Requirements

The required camera and accessories must meet the following specifications:

Camera Body: 

●      Capable of recordingprofessional-quality video in 4K resolution or higher

●      High-resolution still imagecapture suitable for publication and digital use

●      Equipped with advancedautofocus and image stabilization for dynamic and low-light environments

●      Interchangeable lens systemcompatible with both wide-angle and telephoto ranges

●      Durable build suitable forfield conditions, including varied weather and terrain

Lenses (3 minimum):

●      One standard prime lenswith a wide aperture for portrait and low-light shots

●      One wide zoom lens with aconsistent aperture for capturing landscapes and infrastructure

●      One telephoto zoom lenswith a large aperture for distant subject capture

External Flash (Speedlite):

●      Rechargeable flash unit with TTL (Through The Lens) metering and adjustable zoom

●      High-speed sync capabilityfor daytime and backlit shooting

Microphone:

●      Wireless microphone system suitable for on-site interviews and documentation, with clear audio pickup and minimal interference

Storage:

●      At least one high-speedmemory card with a minimum capacity of 128GB, suitable for 4K video recording

Stabilization: 

●      Professional tripod with adjustable height and stability features for outdoor use

Carrying and Protection:

●      Camera backpack or bag withweather-resistant material and compartments for organizing all accessories

Additional Essentials: 

●      Extra battery and charger

●      User manual and warranty information

2. Objectives of the consultancy

The objective is to enhance the monitoring and evaluation of theSUNCASA project by providing high-quality visual documentation of Nature-basedSolutions (NbS) implemented in Kigali. This includes capturing images andvideos that serve as evidence of progress, effectiveness, and communityinvolvement in flood risk reduction and climate adaptation efforts.

2.1. Specific objectives include:

●     Providing high-quality imagery and video documentation for assessment and reporting on climate change and flood risks.

●     Supporting visual communication of the effectiveness of NbS interventions to stakeholders and the public

●     Enhancing evidence-based storytelling for advocacy, learning, and replication of successful practices 

3. Deliverables

●      1 professional-grade camera with 4K video capability

●      All required lenses and accessories as listed in the technical requirements

●      User manual and warranty information

4. Eligibility and Requirements

Interested vendors must submit the following:

●     Quotation inclusive of VAT

●     Warranty period

●     Estimated delivery timeline

5. Evaluation Criteria

Quotations will be evaluated based on:

●     Compliance with technical specifications

●     Competitive pricing

●     Warranty

●     Delivery timeline

6. Submission instructions

All quotations must be submitted electronically via emailto info@rywp.org.  with the subject line: “RFQ – Camera and Accessories”

Deadline for submission: 28th April 2025, 5:00 PM CAT

Rwanda Young Water Professional reserves the right to accept or reject anyquotation and is not bound to award to the lowest bidder. Late submissions willnot be considered.

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