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1. Introduction/Background

1. 1.  About the Project

The Rwanda Young Water Professional (RYWP) is seeking quotations for the supply of an advanced GPS device to support the precise mapping and georeferencing of project sites under its ongoing initiatives. The equipment will play a critical role in monitoring completed project areas and ensuring accurate and reliable data collection for reporting and analysis purposes.

The overall objective of the project is to implement gender responsive Nature based Solutions (NbS) to strengthen the resilience of urban communities, watersheds, and biodiversity against the impacts of climate change, while reducing the barriers to NbS participation of women and other underrepresented groups.

2. Description of Required Equipment

• Item: Advanced GPS Device
• Specifications:
  

 
1. Capable      of high-precision site mapping and location tracking
 
2. Suitable      for georeferencing project sites
 
3. Reliable      data storage and transfer functionality
 
4. Durable      and field-ready (weather resistant)
 
5. Compatible      with GIS software and analysis tools
 
6. Enough      memory capable to save enough waypoints, routes and fit activities.
 
7. Capable      to support multiple global satellite systems (GPS, GLONASS. GALILEO and      QZSS) for reliable tracking.
 
8. Include      worldwide basemap (will be an advantage),
 
9. Battery      life suitable for extended fieldwork
 
10. Comes      with necessary accessories (e.g., tripod, data cable, software license if      applicable)
 
11. Weight:      not more than 300g batteries included and Screen not more than 3 inch.
 
12. Available      space for additional memory (memory card) will be an advantage.

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• Purpose: To enable accurate georeferencing and real-time tracking of project implementation areas and completed works, facilitating reliable data collection and analysis for reporting.

3.  Quotation Requirements

Interested suppliers should provide the following:

• A detailed quotation indicating the unit cost, total cost, and delivery timeline
• Technical datasheet or brochure of the offered device
• Warranty and after-sales service terms
• Delivery and installation (if applicable) timelines
• Valid business registration and tax clearance certificates
• Reference from at least two previous clients (preferably in similar fields)

4. Evaluation Criteria

Quotations will be evaluated based on the following:

• Compliance with technical specifications
• Cost-effectiveness and value for money
• Delivery timeframe
• Warranty and service support
• Past performance and client references

5. Submission Instruction

All quotations must be submitted electronically in PDF format to info@rywp.org by 28th April 2025 with the subject line: “Quotation for Supply of GPS Device – [Supplier Name]”.

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